Presenter Hub

Thank you for your continued support of AES!

Event Details

Location:
Long Beach Convention & Entertainment Center
300 E Ocean Blvd, Long Beach, CA 90802

 

Please contact events@hq.aes.org with any event related questions.

Date
Workshops, Papers, and Poster Session Hours
Exhibit Hall Hours
Thursday, October 23, 2025
9:00 AM – 5:30 PM
10:00 AM – 6:00 PM
Friday, October 24, 2025
9:00 AM – 5:30 PM
10:00 AM – 6:00 PM
Saturday, October 25, 2025
9:00 AM – 5:00 PM

Additional details about the convention and program are available: View Program Here

Workshops, Papers, and Posters will all take place on Level 1 and Level 2 meeting rooms. These rooms will be open to All- Access registrants ONLY. The only exceptions will be the special events room and immersive room sessions; special events and immersive room sessions are open to Exhibits+ and All-Access registrants.

Presentation Day

Upon arrival, please go to Registration in the Promenade Foyer within the Main Entrance. Pre-registered attendees can make their way to the self-service area to pick up their badge. Presenters not registered or needing to adjust their registration must go to the Onsite Registration counters.

Author’s Lounge – 201B on Level 2. Speaker ready room is available for all presenters to prep prior to their session. There will be tables to meet with fellow presenters and water available.

Audio-Visual

  • (1) Lectern Microphone, (4) Wireless Microphone Combo – Shure ULX-D, (3) Table Microphone (Wired Mic, Clip, Stand), (1) Aisle Microphone – Wired (Mic, Clip, Stand)
  • (1) Projector and Screen – (16:9) Tripod Screen up to 8″ Wide, (1) Wireless Presentation Remote
  • (1) Audio PA – System, (1) Mixer – 16 inputs, (2) option of HDMI or 1/8″. (You will need to bring your own computer, hard drive and/or playback system for your presentation. No computer will be provided for your presentation.)

 

Please send any additional AV requests to 159th_facilities@aes.org. Requests are not guaranteed but will be accommodated if possible.

Presentation Template can be downloaded from here: Presentation Template

Poster Presentation Information

For poster sessions, you can expect the following supplied for your session:

  • You will have access to a poster session board and high cocktail table.
  • There will NOT be power available
  • Please bring your printed poster with you. No printing will be available onsite.
  • Posters will be side by side for all sessions (like noted in the photo below). 

Specs for poster boards will be:

Adding Bios & Photos to the AES Long Beach Schedule

  • Go to the AES Long Beach Program.
  • Scroll down to the start of the schedule.
  • Log in with the email address you used for your paper or workshop submission. You may need to reset your password or sign up if you haven’t logged in to the program site with that email address before. Once you do that, you will be able to update your profile.

Templates and Links to Update Your Submission

Final (Camera-Ready) Convention Paper Templates can be downloaded found here: 

To upload your camera ready paper or to make updates to your submission, please use one of the following links to log in to EasyChair: 

Poster Sessions

Presenter Toolkit

Let your social media followers know you’ll be presenting at AES Show 2025 – Long Beach!

Here are sample messages you can personalize and share. Be sure to include the event graphic, the event URL, and the official hashtag #AESShow in your post. Don’t forget to tag us!

I am excited to share my insights at #AESShow 2025! Don’t miss my session on [Insert Topic] as we gather in Long Beach, California for the latest innovations in audio, immersive demos, and powerful networking. Details at AESshow.com
I am thrilled to announce that I’ll be presenting at #AESShow 2025 in Long Beach, CA! Join me October 23–25 at the AES flagship event, uniting audio professionals from around the world. Let’s shape the future of sound. Register now at AESshow.com

📅 Join me October 23–25 for AES Show 2025 – Long Beach! My session focuses on [Insert Topic]. Let’s explore the future of audio together. Learn more at AESshow.com #AESShow

🎤 I’m presenting at AES Show 2025 – Long Beach! Will I see you there? Join me and the global audio community October 23–25 at the Long Beach Convention Center. Register today and invite your colleagues at AESshow.com #AESShow

Registration & Housing

Please register by End of Day September 19, 2025.

You will receive registration information and discount codes via email.


The exclusive AES HQ hotels for AES Show 2025 are:
Hyatt Regency Long Beach
The Marriott Long Beach Downtown

Book your room today and save!

For questions or assistance with registration or housing, please reach out to info@hq.aes.org.